Bells, Bouquets, and Galveston Bay: October 2010

My best friend throughout the whole wedding planning process was my Master Checklist! It kept me on track, didn't let me forget anything, and kept me sane. I started the list at the beginning of our engagement as a compilation of all the wedding planning checklists I could find out there, like Martha Stewart, TheKnot, Real Simple, and Complete Wedding. None of them fit our wedding perfectly, especially since I started planning about two years before the wedding! Hopefully some other bride will find my list useful as a starting point.

I used a simple Google Docs spreadsheet to enter all the tasks and keep track of them. I liked using such a flexible tool, since I could just move tasks around when I knew I wasn't going to complete them on time!

Download the entire spreadsheet here


Master Wedding Planning Checklist
Wedding Date: April 10, 2010

Nineteen Months and Earlier (September 2008)
Completed	Task	Notes
x	Announce your engagement.
x	Select a date for your wedding.

Seventeen Months and Earlier (November 2008):
Completed	Task	Notes
x	Determine color scheme.	Deep purple and light blue
x	Send engagement notice with a photograph to your local newspaper and alumni magazine.	Sent to Alcalde

Sixteen Months and Earlier (December 2008):
Completed	Task	Notes
x	Set your budget. Determine how much each family is contributing.
x	Develop a record-keeping system for payments made.
x	Determine the type of wedding you want: location, formality, time of day, number of guests.
x	Consolidate all guest lists: bride's, groom's, bride's family, groom's family, and organize: 1) those who must be invited, 2) those who should be invited, 3) those who would be nice to invite Set a head count. Decide if you want children invited.
x	Select and reserve ceremony site and officiant.	St. Mary's Catholic Church (League City, TX)


x	Select and reserve reception site.	Hotel Galvez Terrace Ballroom (Galveston, TX)
x	Purchase your bridal gown and headpiece.	Weddings by Debbie (Houston, TX)
x	Select and reserve florist.	Flowers and Gifts Unlimited (League City, TX)
x	Complete marriage preparation class with Catholic diocese.	Completed with Austin Diocese.

Twelve Months and Earlier (April 2009):
Completed	Task	Notes
x	Select bakery for wedding cake.
x	Select and book photographer.
x	Order passport for honeymoon.
x	Meet with florist to discuss more details about flowers.

Eleven Months Before (May 2009):
Completed	Task	Notes
x	Design and order save-the-date cards.

Ten Months Before (June 2009):
Completed	Task	Notes
x	Work on invite lists for Bridal Shower and Bachelorette Party
x	Ask for addresses for Save the Date cards from family members



Eight Months Before (August 2009):
Completed	Task	Notes
x	Book a block of hotel rooms for out-of-town guests. Pick hotels at different price points close to the reception venue.	Hotel Galvez, La Quinta Inn
x	Finish invite lists for Bridal Shower and Bachelorette Party and give to Maid of Honor
x	Select and ask maid of honor, best man, bridesmaids, ushers, flower girls, ring bearers.
x	Collect addresses for Save the Date cards from family members
x	Launch a wedding website. Note the date of the wedding, travel information, accommodations, etc.
x	Select and book caterer (if not included in reception site).	Provided by Hotel Galvez. Need to work out custom menu: specialty tea and coffee, specific beers and wines
x	Pay 50% of Hotel Galvez balance (8/29/2009).
x	Address and send save-the-date cards.

Seven to Six Months Before (September and October 2009):
Completed	Task	Notes
x	Register for gifts. Sign up with a minimum of three retailers. Keep in mind that some guests will tap into registries for shower and engagement gifts as well.	Bed Bath & Beyond, Macys, Amazon.com
x	Reserve wedding night suite.	Included in Hotel Galvez package.
x	Start planning honeymoon.	Narrowed down to list of possible locations.
x	Reserve rental items needed for ceremony and reception: aisle runner, tables, chairs, tents	None
x	Send guest list for showers and bachelorette party to hosts.


Five Months Before (November 2009):
Completed	Task	Notes
x	Bridal Shower #1	Houston (hosted by Maid of Honor)
x	Bachelorette Party	VEGAS!!!
x	Send thank you notes for bridal shower gifts
x	Purchase bridal shower outfit
x	Purchase shower and bachelorette party thank-you gifts
x	Start looking at bridal shoes, undergarments, and jewelry	Purchased shoes, earrings, bracelet
x	Start looking at bridal party attire.
x	Choose honeymoon location	Costa Rica!
x	Pick up wedding dress and veil from salon for outside alterations
x	Select and book transportation for wedding day: limo, town car, rental cars, minibus, shuttles

Four Months Before (December 2009):
Completed	Task	Notes
x	Start teeth whitening kit.
x	Start looking at bridal shoes, undergarments, and accessories. Begin to break-in your shoes.	Bought shoes, earrings, and bracelet. Still need to buy bustier and necklace
x	Have menu tasting with Hotel Galvez. Discuss day-of timeline.	Tuesdays and Wednesdays only
x	Hire a professional wedding consultant for the day-of.	Simply Jubilee Events
x	Meet with ceremony officiant: -- Discuss ceremony structure and marriage requirements. -- Discuss day-of timeline. -- Schedule ceremony rehearsal. -- Confirm ceremony time. -- Ask about musicians. -- Ask about limits and rules in the church. -- Discuss Papal Blessing. -- Discuss any necessary documents (baptism, confirmation, etc).


x	Select bridesmaid attire.	This was done too late - should have been 5 months in advance. Some dressmakers take 14-15 weeks to complete
x	Order paper swatch books	Crane & Co, Paper Source
x	Finalize design for wedding invitations

Three Months Before (January 2010):
Completed	Task	Notes
x	Buy undergarments for wedding gown	Petticoat Fair
x	Place printing order for wedding invitations. Hire a calligrapher, if desired.	Studio SloMo
x	Select and book reception musicians, DJ, and/or sound equipment.	Swank A/V, Still need to pick MC
x	Make garter and ring pillows.	Out of Mom's wedding dress
x	Start bridal gown fittings (with shoes and undergarments).	Gassane's Tailors
x	Bridal Shower #2	New Jersey (hosted by Mother of the Groom)
x	Send thank you notes for bridal shower gifts
x	Confirm with bridesmaids and house party about attire, whether they've purchased their dress, and bought flights. Ask what they want on the day-of: hair, makeup
x	Choose flower girl attire.	Bonnie Jean Embroidered Dot Dress
x	Order wedding cake topper
x	Get envelopes from stationer and start addressing
x	Select rest of wedding party attire: groom's party and boy attendants	Men: own black suit, white shirt, black shoes. Will buy matching ties for everyone.
x	Book hair and makeup artists.	Bride (Hair+Makeup+Trial), 5 Hair, 2 Makeup
x	Schedule bridal portraits with photographer and makeup trial.



Two Months Before (February 2010):
Completed	Task	Notes
x	Assemble and mail wedding invitations
x	Have second dress fitting.	second week of Feb
x	Find "something old, something new, something borrowed, something blue."
x	Check blood test and marriage license requirements.
x	Set date, time, and location for your rehearsal dinner.
x	Figure out where immediate family is staying during the wedding week.
x	Decide on bridal portrait locations and get permission from venue.	Hermann Park
x	Order wedding favor pieces and boxes.
x	Purchase gifts for wedding attendants.
x	Purchase wedding necklace
x	Purchase exit favor pieces	Doily cones and fresh petals
x	Wedding day hair clip	Pearl bobby pins from etsy
x	Place printing order for thank you cards
x	Purchase matching sashes for flower girls	Davids Bridal - Lapis
x	Get hair cut.

Final Month (March 2010):


Completed	Task	Notes
x	Book flights and hotel rooms for honeymoon.
x	Schedule final meeting with bakery
x	Schedule final meeting with florist
x	Schedule final meeting with hotel catering
x	Schedule meeting with day-of coordinator
x	Schedule gown cleaning (drop off after bridal portrait, pick up before wedding): Weddings by Debbie
x	Order vases for reception through florist
x	Purchase tea lights
x	Mail invitations for rehearsal dinner.
x	Purchase the wedding rings and have them engraved and sized.
x	Select and book ceremony musicians.	Confirm organist and soloist
x	Purchase frames and table easles for reception decor
x	Finish family history research for wedding
x	Order guest book pens
x	Decorate flower girl baskets	Line with mom's wedding dress fabric, add purple and blue ribbons
x	Create gift card box
x	Assemble exit favors: doily cones
x	Order lavender for wedding favors
x	Decide on ceremony readings.


x	Decide on ceremony music. Give music to musicians for practice.
x	Take engagement pictures.	Shannon Cunningham
x	Purchase pieces for kids' wedding favors	Still need to purchase pencils and full page labels
x	Have last dress fitting. Bring shoes, accessories, and lingerie.
x	Contact guests who haven't responded.
x	Make wedding day timeline with DOC
x	Hair and makeup trial	Bring pictures
x	Bridal Portrait	Hermann Park, bring bouquet
x	Take dress to be cleaned and pressed for wedding day.
x	Final meeting with Galvez: Pay 100% of balance to Hotel Galvez (3/29/2010). updated head count to caterer. Finalize the menu, drinks selection
x	Finalize details with bakery. Drop off cake topper, any pictures, and color swatches.
x	Assemble gifts for wedding attendants
x	Design family history boards, rehearsal dinner thumb tree, and outside sign
x	Have mom print boards at work
x	Plan activities for break between ceremony and reception. Include directions in ceremony program
x	Order ties for groomsmen + childrens party boys
x	Print family wedding pictures	Still need Mom's grandparents
x	After getting bridal portrait proofs: order large print for reception
x	Send wedding week schedule to families and wedding party
x	Make table numbers


x	Make reservations for bridal party luncheon + pamper party	Booked Perry's Steakhouse, need to book nail salon
x	Book waxing appointments for week of wedding.
x	Assemble wedding favor boxes
x	Plan activities for trolley
x	Purchase engagement picture print for reception
x	Order photo sharing information cards
x	Purchase large frames for portraits: bridal and engagement	13x19 and 16x20
x	Purchase gifts for ceremony musicians.


Week of the Wedding (April 4 - 10, 2010):
Completed	Task	Notes
x	Reconfirm arrival times with vendors.	Done by wedding coordinators
x	Bikini and Underarm wax	Wed
x	Pick up wedding attire and make sure everything fits.	Wed
x	Take cake topper to bakery	Wed
x	Make playlist for reception and download music.	Wed
x	Order guest book	Wed
x	Send must-have photos list to photographer and wedding coordinator	Wed
x	Design and print programs.	Thurs


x	Design and print table menus, bar menus	Thurs
x	Assign seating. Make place cards.	Thurs
x	Take flowers and greenery to florist	Thurs morn
x	Family mixer	Thurs afternoon
x	Obtain Marriage License. Get certified copies for changing your name.	Thurs afternoon
x	Gather everything you will need for the rehearsal and wedding day. Set aside checks and tips for vendors to be handed out on the wedding day.	Thurs

The Rehearsal Day:
Completed	Task	Notes
x	Give best man the officiant's fee and any other checks/tips for service providers. Instruct him to deliver these checks the day of the wedding.
x	Get menus for ordering lunch on the wedding day
x	Get manicure and pedicure.
x	Drop off supplies to wedding coordinator	At Rehearsal
x	Rehearsal
x	Rehearsal Dinner

The Wedding Day:
Completed	Task	Notes
x	Give the rings to the best man and maid of honor



Post Wedding:
Completed	Task	Notes
x	Return rented items	Bakery cake stand
x	Upload pictures to photo sharing site	Flickr
x	Thank you cards to guests and vendors
x	Send wedding announcement to alumni magazine with picture	Sent to Alcalde
x	Update wedding website with links to photos
	Clean and preserve wedding gown.
	Design and order photo album

I looked back at my first inspiration board the other day, when I picked my original color scheme of plum and powder blue. I created this about a year before the wedding. I still love the look and the colors, but I noticed how different the overall style is from my final vision for the wedding!

See list of sources here

This board contains all my final inspirational pictures for the wedding. These are the pictures that I gave to my vendors to get a good sense of my vision, and some are the products I actually purchased. It still has the dark purple and light blue colors, but I think the overall style is a little more casual.